HOW TO BE A KICK-ASS SECRETARY!
By Nickole Miller, '05 - '06
Updated by Isabel Broer, '07 - '08
IMPORTANT CONTACT INFO
-Advisor: Cynthia Jennings
email: ude.aibmuloc|1gac#ude.aibmuloc|1gac
-Space Reservations Coordinator: Carol Arnold 212-854-9061 (this sometimes changes too)
email: ude.aibmuloc|1agc#ude.aibmuloc|1agc
-Activist Council: ude.aibmuloc|tcasmed#ude.aibmuloc|tcasmed
-Executive Board: ude.aibmuloc|smed#ude.aibmuloc|smed
-Dems Body: ude.aibmuloc|ydobsmed#ude.aibmuloc|ydobsmed
RESERVING ROOMS
Space Request
ONLINE:
1) go online to http://www.columbia.edu/cu/lernerhall/ then click on space us request on the left side. Our CU account is 910136 and our advisor’s name is Linda Bailey. Online requests can’t be filed less than 3 days in advance.
2) I think this way is much much easier… go online to http://www.columbia.edu/cu/lernerhall/ then click on event scheduling on the right side. Then click on My Account and Log In. Email is ude.aibmuloc|smed#ude.aibmuloc|smed and our password is dems2005. From there click on reservations and the rest is self-explanatory.
IN PERSON:
Print out the space request form found at the Lerner hall website. Go to the fifth floor of Lerner to get Cynthia Jennings' signature, and then bring it to the 7th floor of Lerner administrative offices. The woman in charge of space request is Carol Arnold.
LIST SERV
ADDING/SUBTRACTING TO THE LIST SERV
send to ude.aibmuloc|omodrojam#ude.aibmuloc|omodrojam
-add= approve collegedems subscribe demsbody ude.aibmuloc|inu#ude.aibmuloc|inu
-remove= approve collegedems unsubscribe demsbody ude.aibmuloc|inu#ude.aibmuloc|inu
BODY EMAILS
To send emails to the entire General Body, send it from Cubmail to ude.aibmuloc|ydobsmed#ude.aibmuloc|ydobsmed
• see attached sample body email for idea/example
CORNY ADVICE AND OTHER USEFUL TIPS
So being a good secretary DOES require effort. It is your job to hold everything together and keep people on task. Make sure to take both body and board meeting notes and send the minutes out to the E board ASAP. I suggest having a special notebook/binder where you keep everything organized and together. When meetings/events are approaching, it is important to send out reminder emails to the E board. Don’t go crazy with body emails but send them out maybe 0-2 times a week depending on the amount of useful/interesting information and whether or not you need to remind people about an upcoming meeting or event. Take advantage of the website, columbiadems.org, to post meetings, announcements or even copies of the body emails. Also ALWAYS keep your receipts and turn them into the Treasurer so you can get reimbursed for your Dems purchases. As secretary it is really important that you get involved and take on a leadership position within the board. In a sense, you are a go to person when people need extra help or planning for an event or meeting.
Good Luck,
Nickole Miller 05-06
Updated by Isabel Broer '07 - '08
